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Banner StudentStudent and Exchange Visitor InformationSystem (SEVIS) Training WorkbookRelease 8.0 - April 2008Updated 4/30/2008HIGHER EDUCATIONWhat can we help you achieve?
SunGard Higher Education4 Country View RoadMalvern, Pennsylvania 19355United States of America(800) 522 - 4827Customer Support Center websitehttp://connect.sungardhe.comDistribution Services e-mail [email protected] servicesIn preparing and providing this publication, SunGard Higher Education is not rendering legal, accounting, or other similarprofessional services. SunGard Higher Education makes no claims that an institution's use of this publication or thesoftware for which it is provided will insure compliance with applicable federal or state laws, rules, or regulations. Eachorganization should seek legal, accounting and other similar professional services from competent providers of theorganization's own choosing.TrademarkWithout limitation, SunGard, the SunGard logo, Banner, Campus Pipeline, Luminis, PowerCAMPUS, Matrix, and Plus aretrademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries.Third-party names and marks referenced herein are trademarks or registered trademarks of their respective owners.Revision History LogPublication DateSummaryOriginal DateNew version that supports Banner 8.0 software.Revision DateInitial release Banner 8.0.Notice of rightsCopyright SunGard Higher Education 2005-8. This document is proprietary and confidential information of SunGardHigher Education Inc. and is not to be copied, reproduced, lent, displayed or distributed, nor used for any purpose otherthan that for which it is specifically provided without the express written permission of SunGard Higher Education Inc.
Table of ContentsIntroduction . 5Process Introduction. 7Process SEVIS Students . 9Process - SEVIS Exchange Visitors .11Process - Reporting Data Changes – SEVIS Students & Exchange Visitors .13Set Up . 15Nation Code Validation.16Visa Type Code Validation.18Relation Code Validation .20Major, Minor, Concentration Code Validation .21Address Type Code Validation .23Crosswalk Validation .25SEVIS Creation Reason Code Validation .27SEVIS Dependent Termination Code Validation .29SEVIS Educational Level Code Validation.31SEVIS EV End Program Reason Code Validation .32SEVIS Drop Below Full Time Reason Code Validation .34SEVIS Request for Form Reprint Code Validation .35SEVIS Termination Reason Code Validation.37SEVIS Category Code Validation .39SEVIS Consular Post Code Validation .41SEVIS Position Control Code Validation .42SEVIS Governmental Organization Code Validation .43SEVIS International Organization Code Validation.45SEVIS Infraction Type Code Validation.47SEVIS Transmittal Status Code Validation .48SEVIS Cancellation Reason Code Validation.50Self Check.51Answer Key for Self Check .53Day-to-Day Operations . 55Process Introduction.56Creating New SEVIS Student Records .58Entering Required Data for SEVIS Students.61Creating a SEVIS Student Record .67Creating SEVIS Student Records via Batch Processing .69Reporting New SEVIS Exchange Visitors .72Entering Required Data for New SEVIS Exchange Visitors .74Creating a SEVIS Exchange Visitor.79Creating SEVIS Exchange Visitors Records via Batch Processing .81Reporting Changes to SEVIS Students and Exchange Visitor Records.84Creating Changes to Student and Exchange Visitor Data .86Reviewing and Preventing Transmission of SEVIS Records .88Sending SEVIS Records.90Identifying and Reporting Adjudicated Information.92Retrieving SEVIS Response Records .94Self Check.96Answer Key.100
Appendix. 105Terminology.106Forms Job Aid .108
IntroductionCourse goalThe goal of this workbook is to provide you with the necessary knowledge to take fulladvantage of Banner SEVIS functionality. This workbook is divided into these sections: Introduction Set Up Day-to-day operationsCourse objectivesIn this course you will learn how to identify and update values and rules necessary to maintain SEVIS processing report new SEVIS students and exchange visitors (EV) create SEVIS records via the SEVIS Information Form (GOASEVS) create SEVIS records via Batch processing report changes to Student/EV SEVIS records.Intended audienceInternational, Admissions, Human Resources and other offices/persons responsible forproviding information to SEVIS. SunGard 2004-2008Page 5SEVIS
PrerequisitesTo complete this course, you should have completed the Education Practices computer-based training (CBT) tutorial Banner 8Fundamentals, or have equivalent experience navigating in the Banner system completed the Curriculum, Advising, and Program Plan (CAPP) training workbook administrative rights to create and perform the necessary set up in Banner. SunGard 2004-2008Page 6SEVIS
Process IntroductionIntroduction - SEVIS students and exchange visitorsColleges and universities report names and enrollment information about internationalstudents with F, M, or J visas to the Department of Homeland Security (DHS). Updatedrecords must also be sent each term and when changes have been made to certain studentand exchange visitor information. This information is transmitted to DHS via the Studentand Exchange Visitor Information System - SEVIS.Flow diagramThe diagram will show the overall process for identifying and reporting SEVIS Studentinformation. SunGard 2004-2008Page 7SEVIS
Flow diagramThis diagram will show the process for identifying and reporting SEVIS Exchange Visitorinformation.Note: The exchange visitor is not always an employee; he/she could be a student,professor, researcher, scholar, specialist, etc. Employee is used here only as an example. SunGard 2004-2008Page 8SEVIS
Process SEVIS StudentsWhat happensThe following details the steps in the process of reporting SEVIS Students.Note: There are two ways to report to SEVIS, either by entering data in the Real TimeInterface or reporting data out of Banner. Following is the process to report data out ofBanner.Flow diagramThis diagram will show the process for new STUDENTS.StageDescription1Admissions Office accepts international student to college/university.2Admissions or International Office identifies student as F or M visa type.Information required for Form I-20 is entered in Banner3Admissions or International Office creates a SEVIS student record.4SEVISTA checks the Banner tables. SEVISTA sends an e-mail to adesignated individual(s) when it has uploaded or downloaded a file to/fromSEVIS.5SEVISTA queries for returned records. The Form I-20 is stored on theSEVISTA PC or server. SunGard 2004-2008Page 9SEVIS
* Technical OfficeProcesses to create reports (to assist in reviewing SEVIS records) and export SEVIS recordsto be sent to SEVIS can be run by functional and/or technical staff persons. SunGard 2004-2008Page 10SEVIS
Process - SEVIS Exchange VisitorsWhat happensThe following details the steps in the process of reporting SEVIS Exchange Visitors.Note: There are two ways to process through SEVIS, either by entering data in the RealTime Interface or reporting data out of Banner. Following is the process to report data outof Banner.Flow DiagramThe following diagram depicts the process for new exchange visitors.StageDescription1Human Resources Office invites exchange visitor to college/university.2International Office or HR identifies exchange visitor as J visa type.Information required for DS2019 is entered in Banner.3International Office or HR creates SEVIS exchange visitor record.4SEVISTA checks the Banner tables. SEVISTA sends an e-mail to a designatedindividual(s) when it has uploaded or downloaded a file to/from SEVIS.5SEVISTA queries for returned records. The form DS-2019 is stored on theSEVISTA PC or server. SunGard 2004-2008Page 11SEVIS
* Technical OfficeProcesses to create reports (to assist in reviewing SEVIS records) and export SEVIS recordsto be sent to SEVIS can be run by functional and/or technical staff persons. SunGard 2004-2008Page 12SEVIS
Process - Reporting Data Changes – SEVISStudents & Exchange VisitorsWhat happensThe following details the steps of the process.Note: Following is the process to report data out of Banner. Adjudicated events will needto be reported via the Real Time Interface and then the response entered in Banner(outlined in detail in later section).Flow DiagramThis is the process for reporting changes to SEVIS international student and exchangevisitor information:StageDescription1International Office or Human Resources runs process to identify changes toSEVIS reportable data (example: address changes made via student selfservice).2International Office and HR view report (from above process) and/or querylist of selected students and make necessary changes to student/exchangevisitor data.3International Office or HR runs process to report data changes to SEVIS. SunGard 2004-2008Page 13SEVIS
Real time interfaceInformation about “SEVIS Reportable” Students (F or M Visas) and Exchange Visitors (JVisas) can be entered directly in the SEVIS Real Time Interface. This option enables clientsto avoid running any processes or using SEVISTA “middleware” to send information toSEVIS. If this option is selected, and the institution wants SEVIS-related information inBanner, it will have to be “double entered” in Banner and the RTI (Real Time Interface).Records are created on the RTI for new F, M or J students/exchange visitors and whenchanges are made to “SEVIS reportable” data.Batch ProcessInformation about “SEVIS Reportable” Students (F or M Visas) and Exchange Visitors (JVisas) is entered in Banner and then exported and imported to and from SEVIS. This optionwill enable the institution to avoid “double entering” information in Banner and the SEVISwebsite (RTI). When changes are made to “SEVIS reportable” data, new records can becreated individually for each student, or a process can be run to create records for a groupof students. SunGard 2004-2008Page 14SEVIS
Set UpSection goalThe goal of this section is to outline the set up necessary for SEVIS batch processing.ObjectivesAt the end of this section, you will be able to identify and update values and rules necessaryto maintain SEVIS processing. SunGard 2004-2008Page 15SEVIS
Nation Code ValidationPurposeCodes from the Nation Code Validation Form (STVNATN) are entered in the SEVIS CommonData and SEVIS Dependent Data sections of the SEVIS Information Form (GOASEVS) toreport the Legal and Birth nations for SEVIS students, exchange visitors, and theirdependents. These codes are also entered in the SEVIS Exchange Visitor and SEVISDependent Data sections of the SEVIS Information Form (GOASEVS) to report PermanentResident Nation for exchange visitors and their dependents.Banner form SunGard 2004-2008Page 16SEVIS
StepsFollow these steps to complete the form.1. Access the Nation Code Validation Form (STVNATN).Note: Data in the Nation Code and Description fields display.2. Enter the SEVIS nation codes in the SEVIS Equivalent field for each countrythat has students or employees at your institution.3. Click the Save icon.4. Click the Exit icon. SunGard 2004-2008Page 17SEVIS
Visa Type Code ValidationPurposeCodes from the Visa Type Code Validation Form (STVVTYP) are entered in the SEVISCommon Data section of the SEVIS Information Form (GOASEVS) to report the immigrationstatuses for SEVIS students and exchange visitors. These codes are also entered in theSEVIS Dependent Data section of the SEVIS Information Form (GOASEVS) to reportimmigration statuses for dependents.Banner form SunGard 2004-2008Page 18SEVIS
StepsFollow these steps to complete the process.1. Access the Visa Type Code Validation Form (STVVTYP).2. Enter a code in the Visa Type field.3. Enter a description of the code in the Description field.4. Select an item in the Admissions Checklist Request Item field.Example: Visa papers are an additional admissions checklist item for studentswho have a student Visa.5. Click the Non-Resident checkbox if this code indicates the person is a residentof another country.6. Enter a number in the Voice Response Message Number field.7. Enter a code in the Canadian Statistics Code field if required.8. Enter the corresponding code in the SEVIS Code field.9. Click the Save icon.10. Click the Exit icon. SunGard 2004-2008Page 19SEVIS
Relation Code ValidationPurposeCodes from the Relation Code Validation Form (STVRELT) are entered in the SEVISDependent Data section of the SEVIS Information Form (GOASEVS) to report therelationship of the dependents to SEVIS students and exchange visitors.Banner formStepsFollow these steps to complete the form.1. Access the Relation Code Validation Form (STVRELT).2. Enter a code in the Code field.3. Enter a description of the code in the Description field.4. Enter the corresponding SEVIS code in the SEVIS Equiv field.5. Click the Save icon.6. Click the Exit icon. SunGard 2004-2008Page 20SEVIS
Major, Minor, Concentration Code ValidationPurposeCodes from the Major, Minor, Concentration Code Validation Form (STVMAJR) are entered inthe SEVIS Student Data section of the SEVIS Information Form (GOASEVS) to report theprimary and secondary majors and minor of SEVIS students. The SEVIS EquivalentMajor/Minor Codes for Students uses the list of codes as defined in the Classification ofInstructional Programs: Year 2000 (CIP 2000), National Center for Education Statistics.Banner form SunGard 2004-2008Page 21SEVIS
StepsFollow these steps to complete the form.1. Access the Major, Minor, Concentration Code Validation Form (STVMAJR).Note: The data in this form should be filled in. If the SEVIS information is notentered, you will need to add it.2. Select a CIPC code in the CIPC field for a selected major.Note: SEVIS will only acknowledge CIP 2000 codes as an official major.3. Enter the SEVIS number in the SEVIS Equivalent field.4. Click the Save icon.5. Click the Exit icon. SunGard 2004-2008Page 22SEVIS
Address Type Code ValidationPurposeCodes from the Address Type Code Validation Form (STVATYP) are entered on theCrosswalk Validation table (GTVSDAX) for Internal Codes SVSFADDR and SVSUADDR.These codes establish which SPAIDEN (General Person Identification) address records willbe reported to SEVIS as the US and Foreign addresses.Banner form SunGard 2004-2008Page 23SEVIS
StepsFollow these steps to complete the process.Note: Unless you decide to create a new address type code, nothing will need to beentered on this form.1. Access the Address Type Code Validation Form (STVATYP).2. Review the table and decide which values will be defined as US and Foreigndefaults on the Crosswalk Validation form (GTVSDAX) which will be discussed inthe next topic.3. Click the Exit icon. SunGard 2004-2008Page 24SEVIS
Crosswalk ValidationPurposeRecords are created on the Crosswalk Validation form (GTVSDAX) to define which studentaddresses to report to SEVIS as the official US and Foreign addresses. The address code(from STVATYP) entered for the internal code SVSUADDR defines the address type to beselected as the US address. The address code (from STVATYP) entered for the internalcode SVSFADDR defines the address type to be selected as the Foreign address. Object:Access uses this information to identify the data to be reported in repeating groups and theexternal codes that should be selected in the Object: Access views.Banner form SunGard 2004-2008Page 25SEVIS
StepsFollow these steps to complete the form.1. Access the Crosswalk Validation form (GTVSDAX).2. Perform an Entry Query function.3. Enter SVSFADDR in the Code field.4. Perform an Execute Query function.5. Enter the Banner code that will be used for the foreign address in the ExternalCode field.Example: Enter PR for permanent residence address type.6. Click System Required checkbox.7. Click the Save icon.8. Perform an Entry Query function.9. Enter SVSUADDR in the Code field.10. Perform an Execute Query function.11. Enter the Banner code that will be used for the US address in the ExternalCode field.12. Click System Required checkbox.13. Click the Save icon.14. Click the Exit icon. SunGard 2004-2008Page 26SEVIS
SEVIS Creation Reason Code ValidationPurposeCodes from the SEVIS Creation Reason Code Validation Form (GTVSVCR) are entered in theSEVIS Common Data section of the SEVIS Information Form (GOASEVS) to report thereason for creating record.Note: Codes with a usage of 1 are used with students on F or M visas. Codes with a usageof 2 are used with exchange visitors on a J visa.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Creation Reason Code Validation Form (GTVSVCR).2. Review the form for the following delivered values in the Code field: 1-4 inactive C Cont D SunGard 2004-2008Page 27SEVIS
I NEW O R S T3. Click the Exit icon. SunGard 2004-2008Page 28SEVIS
SEVIS Dependent Termination Code ValidationPurposeCodes from the SEVIS Dependent Termination Code Validation Form (GTVSVDT) areentered in the Dependent Data section of the SEVIS Information Form (GOASEVS).Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Dependent Termination Code Validation Form (GTVSVDT).2. Review the form for the following delivered values in the Code field: 01 Conviction of a Crime 02 Death 03 Child over 21 04 Divorce 05 Unauthorized Employment SunGard 2004-2008Page 29SEVIS
06 Principal Status Terminated’ 07 INACT 5/05 271 Post ProgEnd 08 INACT 5/05 271 Post PrinEnd 09 Other 10 Principal Status Completed 11 INACT 5/05 Terminated J-1 Visa 12 INACT 5/05 Completed J-1 Visa3. Click the Exit icon. SunGard 2004-2008Page 30SEVIS
SEVIS Educational Level Code ValidationPurposeCodes from the SEVIS Educational Level Code Validation Form (GTVSVEL) are entered in theSEVIS Student Data section of the SEVIS Information Form (GOASEVS) to report theeducational level of the SEVIS student.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Educational Level Code Validation Form (GTVSVEL).2. Review the form for the following delivered values in the Code field: 01-113. Click the Exit icon. SunGard 2004-2008Page 31SEVIS
SEVIS EV End Program Reason Code ValidationPurposeCodes from the SEVIS EV End Program Reason Code Validation Form (GTVSVEP) areentered in the SEVIS Exchange Visitor Data section of the SEVIS Information Form(GOASEVS) to report to report why the program has been ended.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS EV End Program Reason Code Validation Form (GTVSVEP).2. Review the form for the following delivered values in the Code field: 01-4 Inactive CCHG Inactive 5/05 CHG Inactive 5/05 COMP Completed DCHG Inactive 5/05 SunGard 2004-2008Page 32SEVIS
DOE Death of EV ICP Inability to Continue Program NOS Inactive 5/05 PCP Program completed 30 or more days before Program End Date WFP Withdrawal from Program3. Click the Exit icon. SunGard 2004-2008Page 33SEVIS
SEVIS Drop Below Full Time Reason CodeValidationPurposeCodes from the SEVIS Drop Below Full Time Reason Code Validation Form (GTVSVFT) areentered in the SEVIS Student Data section of the SEVIS Information Form (GOASEVS) toreport why a student dropped below full-time.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Drop Below Full Time Reason Code Validation Form(GTVSVFT).2. Review the form for the following delivered values in the Code field: 01-073. Click the Exit icon. SunGard 2004-2008Page 34SEVIS
SEVIS Request for Form Reprint CodeValidationPurposeTo request an I-20 or a DS-2019 reprint, use codes from the SEVIS Request for FormReprint Code Validation form (GTVSVRP) for a PDSO.Banner form SunGard 2004-2008Page 35SEVIS
StepsFollow these steps to complete the process.1. Access the SEVIS Request for Form Reprint Code Validation Form (GTVSVRP).2. Review the form for the following delivered values in the Code field: 01 Travel – Student 02 Lost – Student 03 Stolen – Student 04 Damaged – Student 05 Other - EV 06-11 Not used 12 Lost - EV 13 Damaged – EV 14 Stolen -EV3. Click the Exit icon. SunGard 2004-2008Page 36SEVIS
SEVIS Termination Reason Code ValidationPurposeCodes from the SEVIS Termination Reason Code Validation Form (GTVSVTR) are entered inthe SEVIS Common Data section of the SEVIS Information Form (GOASEVS) to report thereason for terminating the SEVIS student or exchange visitor record.Banner form SunGard 2004-2008Page 37SEVIS
StepsFollow these steps to complete the process.1. Access the SEVIS Termination Reason Code Validation Form (GTVSVTR).2. Review the form for the following delivered values in the Code field: 1-9 Inactive 01-16 Active CONVIC DISCIP ENGEMP FALACT FALADD FALINS FALSTD INVSUS OTHER VIOEXV VIOSPN3. Click the Exit icon. SunGard 2004-2008Page 38SEVIS
SEVIS Category Code ValidationPurposeCodes from the SEVIS Category Code Validation Form (GTVSVCC) are entered in the SEVISExchange Visitor Data section of the SEVIS Information Form (GOASEVS) to report thecategory to which the exchange visitor is assigned.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Category Code Validation Form (GTVSVCC).2. Review the form for the following delivered values in the Code field: 03-13 1A-1F SunGard 2004-2008Page 39SEVIS
2A-2B3. Click the Exit icon. SunGard 2004-2008Page 40SEVIS
SEVIS Consular Post Code ValidationPurposeCodes from the SEVIS Consular Post Code Validation Form (GTVSVCP) are entered in theSEVIS Student Additional Fields section of the SEVIS Information Form (GOASEVS) to reportthe consular post that issued the visa.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Consular Post Code Validation Form (GTVSVCP).2. Review the form for the following delivered values in the Code field: Cities (geographic locations); 292 records delivered3. Click the Exit icon. SunGard 2004-2008Page 41SEVIS
SEVIS Position Control Code ValidationPurposeCodes from the SEVIS Position Control Code Validation Form (GTVSVPC) are entered in theSEVIS Exchange Visitor Data section of the SEVIS Information Form (GOASEVS) to reportthe exchange visitor position code.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Position Control Code Validation Form (GTVSVPC).2. Review the form for the following delivered values in the Code field: Three byte numeric codes; 137 records delivered3. Click the Exit icon. SunGard 2004-2008Page 42SEVIS
SEVIS Governmental Organization CodeValidationPurposeCodes from the SEVIS Governmental Organization Code Validation Form (GTVSVGO) areentered in the SEVIS Exchange Visitor Data section of the SEVIS Information Form(GOASEVS) to report the description of the government organization that is providingfunding for the exchange visitor.Note: Two GTVSVGO codes can be entered on GOASEVS for each record.Banner form SunGard 2004-2008Page 43SEVIS
StepsFollow these steps to complete the process.1. Access the SEVIS Governmental Organization Code Validation Form (GTVSVGO).2. Review the form for the following delivered values in the Code field: SEVIS defined codes; 29 records.3. Click the Exit icon. SunGard 2004-2008Page 44SEVIS
SEVIS International Organization CodeValidationPurposeCodes from the SEVIS International Organization Code Validation Form (GTVSVIO) areentered in the SEVIS Exchange Visitor Data section of the SEVIS Information Form(GOASEVS) to report the description of the international organization that is providingfunding for the exchange visitor.Note: Two GTVSVIO codes can be entered on GOASEVS for each record.Banner form SunGard 2004-2008Page 45SEVIS
StepsFollow these steps to complete the process.1. Access the SEVIS International Organization Code Validation Form (GTVSVIO).2. Review the form for the following delivered values in the Code field: SEVIS defined codes; 28 records3. Click the Exit icon. SunGard 2004-2008Page 46SEVIS
SEVIS Infraction Type Code ValidationPurposeCodes from the SEVIS Infraction Type Code Validation Form (GTVSVIT) are entered in theSEVIS Exchange Visitor Data section of the SEVIS Information Form (GOASEVS) to reportthe SEVIS infraction code for the exchange visitor.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Infraction Type Code Validation Form (GTVSVIT).2. Review the form for the following delivered values in the Code field: CON INACT 5/05 EXT OTH REC3. Click the Exit icon. SunGard 2004-2008Page 47SEVIS
SEVIS Transmittal Status Code ValidationPurposeCodes from the SEVIS Transmittal Status Code Validation Form (GTVSVTS) are used in theStudent/Exchange Visitor Common Data section of the SEVIS Transmittal History Form(GOASEVR) to report the status of the SEVIS Student or EV record.Note: When GORSEVE is run, the codes default to W or P. When the record comes backfrom SEVIS, the code is changed by the system. If SEVISTA rejects a record, the code is R.Users can make changes to the codes as well.Banner form SunGard 2004-2008Page 48SEVIS
StepsFollow these steps to complete the process.1. Access the SEVIS Transmittal Status Code Validation Form (GTVSVTS).2. Review the form for the following delivered values in the Code field: C E M N P R W X3. Click the Exit icon. SunGard 2004-2008Page 49SEVIS
SEVIS Cancellation Reason Code ValidationPurposeCodes from the SEVIS Cancellation Reason Code Validation Form (GTVSVCA) are entered inthe SEVIS Common Data section of the SEVIS Information Form (GOASEVS) to report theSEVIS cancellation code for the student or invalidate the exchange visitor.Banner formStepsFollow these steps to complete the process.1. Access the SEVIS Transmittal Status Code Validation Form (GTVSVCA).2. Review the form for the following delivered values in the Code field: 01-063. Click the Exit icon. SunGard 2004-2008Page 50SEVIS
Self CheckDirectionsMatch the form from the list on the left with the description on the right. Try to do thiswithout usin
Apr 30, 2008 · completed the Education Practices computer-based training (CBT) tutorial Banner 8 Fundamentals, or have equivalent experience navigating in the Banner system completed the Curriculum, Advising, and Program Plan (CAPP) training workbook administrative rig
