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Belmont High SchoolONLINELEARNINGSTUDENT GUIDEAbstractBelmont High School uses a learningmanagement system called “Canvas” tohost its online learning. This guideoutlines the minimum specificationsrequired and details how students canparticipate in online learning both in theclassroom and at home.The school uses “Sentral” as its schoolinformation system. This systemmanages information on the student andtheir wellbeing. Information on how toaccess and use Sentral is provided at theend of this document.

Belmont High School -Online LearningStudent GuideCONTENTSBYOD Overview . 2Canvas Overview . 3Computer and browser requirements . 3Basic Computer Specifications . 3Supported Browsers. 3Windows S Mode . 4Browser Maintenance: Clearing the Cache . 4Mobile and Tablet Devices . 4Canvas Student App . 4How do students access Canvas? . 5What details do students need to login? . 5Canvas Login Issues . 6Canvas Student Dashboard . 7Contacts and Online Support . 8Other required software . 9Microsoft Word . 9Adobe Reader . 9Student Software Downloads . .9How to submit work online . 10Scan or photograph written work . 11How to submit images in a Word file . 11Canvas Student Guides . 12Sentral . 132

BYOD @ BELMONT HIGH SCHOOLWhat is BYOD?BYOD (Bring Your Own Device) refers to students bringing apersonally-owned device to school for the purpose of learning.Belmont High School recognises the need to prepare students fora rapidly-changing world where technology plays an increasingrole in students’ everyday lives and strongly encourages allstudents to bring their own device to school.What devices can students bring to school?BYOD allows for students to work on a device that they feelcomfortable using. Windows and Mac devices are recommended forschool; however, students may find ways to incorporate mobile andtablet devices into their learning at home. Ultrabook and MacBook Airdevices strike a good balance between performance and battery lifeDevice specificationsWireless ConnectivityDevices must support 802.11ac and/or802.11n wireless and must be able toconnect on all channels in the 5GHzrange.Battery lifeDevices must last at least 6 hourswithout charge.There are no facilities to chargelaptops in classrooms.CPU, Storage and RAMCPU: Intel i3 equivalent or higherStorage: 32GB minimumRAM: 4GB minimumSupported Operating systemsWindows 10Chrome OS 75.x or newerOSX 10.13 or newerHardware features12" or larger screen and fullsized keyboard recommendedSoftware and appsStudent responsibilityDevices must have software or apps that allow for:-internet browsing-notetaking-word processing-creating spreadsheets-creating presentationsStudents must:-sign the BYOD student agreement with their parent/carer before bringing their own devices to school-ensure their devices are safe and secure at all times-keep their devices safe using carry cases, screenguards, etc-use devices according to school and NSWDoE policiesStudents can download free Microsoft Officesoftware from their student portal & Adobesoftware from bit.ly/byodsoftware.Active antivirus software must be installed ondevices.It is strongly recommended that all devices areinsured before being brought to school to coveraccidental breakage. More info at bit.ly/1z9aRHb

CANVAS OVERVIEWBelmont High School uses a program called “Canvas” to host all its online learning. Canvas is a wayto simplify teaching and learning by connecting all the digital tools teachers and students use in oneeasy place. It is an essential tool as part of the BYOD program operating at BHS.It is recommended that a computer with a reasonable size screen and keyboard is used by studentsto complete their work online. Canvas is accessible on all devices and has a mobile app for both IOSand Android to be used for quick access and checking notifications.Via canvas students will be able to: Access their work in the format of files, audio and videoSubmit work online and the ability to have it marked and returned within the same dayParticipate in online quizzesParticipate in real time discussionsMessage their teachersReceive notifications via email or SMSKeep track of completed work and assessments.COMPUTER AND BROWSER REQUIREMENTSBASIC COMPUTER SPECIFICATIONSThis is a list of basic computer system requirements to use Canvas. It is always recommended to usethe most up-to-date versions and better connections. Canvas will still run with the minimumspecifications, but you may experience slower loading times. Computer Speed and Processoro Use a computer that is less than 5 years old when possibleo 4GB of RAMInternet Speedo Minimum of 1Mbps download speed- A speed test can be run to check this. https://www.speedtest.net/o You will find that certain functions like web conferencing and watching videos willbe affected by low internet speeds. Upload speeds will also affect the time taken forlarge files types like video and audio files to be uploaded.Other featureso Microphone either built in or using a headseto Webcamo All new laptop computers will have both a microphone and webcam built in.SUPPORTED BROWSERSCanvas supports the current versions and all Canvas features (including conferencing and therecording of video) using the following browsers: ChromeCanvas does NOT support Internet Explorer – you will not be able to login to Canvas through IE.4

You should always use the most current version of your preferred browser. For the latest list ofsupported browsers go to 52720329Canvas also supports the following browsers; however, the recording of video and conferencing isnot fully supported for: EdgeSafariNOTE: Students using Safari and Edge will not be able to participate in web conferences with theirteachers. Chrome is a free product and can be downloaded and installed from its website. https://www.google.com/chrome/WINDOWS S MODESome new computers come with Windows 10 in S mode installed. This is a version of Windows 10that only allows apps from the Microsoft Store, and requires Microsoft Edge for browsing. It can beremoved which then allows users to install Chrome as a browser. For information on Windows Smode visit the Microsoft site- https://support.microsoft.com/en- au/help/4020089/windows-10in-s-mode-faqBROWSER MAINTENANCE: CLEARING THE CACHEA browser cache stores copies of web pages you visit which allows the pages to load faster. Clearingthe cache helps keep pages updated with the correct information.Issues with images not loading correctly or students seeing incorrect content are often resolved byclearing the cache and it is recommended that students do this regularly.Current instructions of how to clear the cache on a PC or Mac are found in the Canvas Community: How do I clear my browser cache on a 67952720331 How do I clear my browser cache on a -67952720330MOBILE AND TABLET DEVICESCanvas supports the latest two versions of the most popular desktop browsers. Many users also relyon mobile devices. Canvas apps on IOS and Android support a limited set of features on mobile, butthe apps don't cover all Canvas functionality.You can also access Canvas from any browser on your Android/iOS device instead of using thepurpose built app. However, mobile browsers are not supported, and features may not function asexpected compared to viewing Canvas in a fully supported desktop browser.CANVAS STUDENT APPThe Canvas Student app allows students to access their courses and groups using a mobile device.Students can submit assignments, participate in discussions, view grades and course materials. Theapp also provides access to course calendars, To Do items, notifications, and Conversations messages.While the app is useful and allows students to access their online learning and check results etc, it isrecommended that students use a desktop computer, laptop or Chromebook to access Canvas.This is due to not all features being supported on mobile browsers or apps.5

The app is available on the App Store and Google Play; 80883488?mt 8https://play.google.com/store/apps/details?id com.instructure.candroid&hl en AUIt is recommended that the latest version is always used and that the most recent version of IOS orAndroid is on the mobile devices.HOW DO STUDENTS ACCESS CANVAS?Links to Canvas are found on the Belmont High School website: https://belmont-h.schools.nsw.gov.auand select ‘Links’.In Student links select Student CANVAS accessAlternatively, the direct link to Belmont High School Canvas instance is;https://belmont-hs.instructure.com/WHAT DETAILS DO STUDENTS NEED TO LOGIN?Students access Canvas using their NSW Department of Education allocated email and password.This is the same login details students use when logging into the school computers. For Year 7students, their login details are the same as they had in primary school.Student emails are of the form;[email protected] student’s User ID would be;6

john.smithWhen students select the ‘Student CANVAS access’ they will be directed to the following Microsoft sign inscreen:Students must enter their Department of Educationemail s will look like:[email protected] the student has a number after their name it willlook [email protected]: Students must log in using their DoE email address to access Belmont High School’s Canvascourses (other email addresses such as outlook, hotmail, gmail etc will not allow access)Students will then be directed to their DoE account to Log inStudents must enter their Departmentof Education User ID:firstname.lastnameFor example:john.smithIf the student has a number after theirname it will look like:john.smith24Password is their DoE password theyuse to log into school computers,email and SentralCANVAS LOGIN ISSUESIf a student has issues accessing Canvas or has forgotten their password or email, they can see Mrs Davis(Librarian) or Mr Gorton (TSO) in the library. Alternatively, they can call the school on 49450600 or emailthe school: [email protected] login issues arise from: Student has never accessed their NSW Department of Education Student Portal andaccepted the terms and conditions. https://portal.det.nsw.edu.au/7

Students incorrectly typing in their email that ends in @education.nsw.gov.auStudents using their email address instead of their User ID. The User ID is the same as theiremail address without the @education. See example on previous pageA forgotten passwordGoogling “Canvas login” and not going to the school’s canvas addresshttps://belmont-hs.instructure.com/Not using a modern browser like Chrome and not using the latest version of these browsers.Using an out of date browser like Internet Explorer.Previous computer user has not signed out of their student portal or personal Gmail.CANVAS STUDENT DASHBOARDOnce logged into Canvas, students will be directed to their Dashboard. A student’s dashboard showsthem the courses they are enrolled in (i.e. their classes) and that have been published by their teacher.(see example below)If a teacher has not published their course, it will not appear on the student’s dashboard.To enter a course, click on the relevant ‘card’You can change the way your Dashboard looks, from ‘Card View’ to ‘List View’. To do this, click on the 3dots on the left of the ‘To Do’ menu. This will show any work that you have left to do. If you havecompleted all your tasks you will receive an image like the following:8

To switch back to Card View, click on the 3 dots in the right-hand side of the screen and select CardView.It is recommended that student’s keep their Dashboard in ‘Card View’so they can easily see all their courses. Work that is due will appear inthe ‘To Do’ list on the right-hand side of their dashboard.On the left side of the dashboard is the menu. Clicking on each icon will bring up a different option.Account – select ‘settings’ on right side of screen select ‘ contact method.’ You can setthis up to receive SMS messages on your phone whenever new work is posted by your teacheror when an assignment has been marked.Dashboard – shows you the courses that have been published by teachers. Click on each cardto enter the courseCourses – Lists all your current courses. If you want to access courses, you did last year you canselect ‘All Courses’. Select the course you want to see.Calendar – Displays when assignments, quizzes, work is due. You can also enter your owninformation on your calendar.Inbox – Send or receive messages to teachers and/or studentsLinks – Links to course guides and how to find answers to common problemsCONTACTS AND ONLINE LEARNING SUPPORTIf students have any issues or problems accessing Canvas, they can contact their class teacher,or email the school: [email protected] . In the subject please type:‘CANVAS help’If the issue is directly related to materials in one of their courses, students are to contact theirteacher, who will then redirect to the relevant support staff if required.OTHER REQUIRED SOFTWAREAll documents used in Canvas are either in Word (.docx), PDF (.pdf), PowerPoint (.pptx) format. If a9

student needs access to an alternative file format they are to contact their class teacher.MICROSOFT WORD All documents created and used by students are to be done using Microsoft Word.Microsoft Office 365 can be downloaded by students for free via their student portal.Instructions for downloading software from the student portal are below.For students using a Chromebook they can either install:o Word app from the Google Play Storehttps://play.google.com/store/apps/details?id com.microsoft.office.wordo Office Online from the Chrome Web iceonline/ndjpnladcallmjemlbaebfadecfhkepbo On a Chromebook word files will download and open in Google Drive. Students canthen upload assignments from their Google Drive in Canvas.ADOBE READER Adobe Reader can be downloaded for free from https://get.adobe.com/reader/Adobe DoE software download is also free for student to access via the student portalhttp://portal.det.nsw.edu.au. This gives students access to Adobe Creative Cloud, Photoshopand Premiere Elements.Students using an Apple Macintosh computer will have pdf files opened by default in a programcalled Preview. This is fine to use for reading a pdf file but is not to be used to fill in a pdf form.This is due to student responses not being able to then be read by teachers on Windowscomputers.For Adobe DoE software students will be redirected to the Academic Software DownloadCentre. Students will need to use their @education.nsw.gov.au student email address toregister on their first visit. To register, click on the “Sign In” link at the top of the page and thenclick on the REGISTER button. A verification email will be sent to your NSW DoE email address.STUDENT SOFTWARE DOWNLOADSAll NSW Department of Education students are eligible to download and licence Adobe andMicrosoft software for the duration of their enrolment. The software is only available to downloadonto personally owned devices. Students access via their student portal- http://portal.det.nsw.edu.auSelect ‘more’ in the learning tabSelect Microsoft Office 36510

For Microsoft Office 365 make sure you are on the computer in which you want to install thesoftware and select the arrow next to the button “Install Office”. (Usually you choose option2 for 64-bit download, unless your computer is very old and you want the 32-bit version).Then follow the instructions to install. N.B. For Adobe DoE software students will be redirected to the Academic Software DownloadCentre. Students will need to use their @education.nsw.gov.au student email address toregister on their first visit. To register, click on the “Sign In” link at the top of the page andthen click on the REGISTER button. A verification email will be sent to your NSW DoE emailaddress.HOW TO SUBMIT WORK ONLINECanvas features that allow students to complete activities online include: Quizzes: Ability to have marked automaticallyDiscussion: real time discussions with their teachers and/or peersAssignments: for file uploadsConferences: Web conferencingAssignments allow students to upload the following; Document files- Word (.docx) and Pdf (.pdf) only Images Video Office 365 file Google Drive file11

SCAN OR PHOTOGRAPH WRITTEN WORKStudents as part of their course work might be required to submit written work or drawings. This isrelevant in subjects like Mathematics and Japanese where typing symbols is difficult. For subjectslike Visual Art students might need to photograph drawings or artworks.Where copies of written work need to be submitted online students have three main options.1. Photograph work. Photographs can be taken using a webcam, camera or phone thenuploaded. Multiple photos of work can be submitted but it is recommended to limitphotograph uploads to 2-32. Photograph work and add to a Word document. This method is recommended when thewritten work involves 3 or more photographs. Instructions are given below.3. Use a scan to pdf app. There are numerous apps in the Google Play or App Store that youcan use. Ones that the online learning team recommend are: Office Lens Cam Scanner Adobe ScanHOW TO SUBMIT IMAGES IN A WORD FILEThese instructions will show how to submit your written work as a word or pdf file using MicrosoftWord 2016.1. Photograph your written work and save to a location on your computer. You can photographusing your phone, a camera or your webcam.2. Open Word 2016 and open a blank document.3. Select the insert tab and then select picture;4. Select the photograph of your work from the file location you selected at step 1 above,then select insert;5. Once you insert your picture, select the picture tools. If you cannot see the picture tool clickon the picture.12

6. You can experiment with some of the tools, but most will not be needed if you take a goodphotograph. The main tools you will use are; Crop- remove parts of the picture not required. Compress pictures- to reduce your file size to make it easy to upload7. After you have inserted all the images of your work, you will need to compress the images tomake the file size smaller and easy to upload. To compress images, click on any image then select thepicture tools tab. Untick first box and then tick thesecond box Select e-mail Click OK8. Save your file as either a word or pdf file, Word: Select file then save. Make sure you add your name to the file, so yourteacher knows it is your file! PDF: Select file then Save as Adobe PDF.9. Upload to Canvas.10. If you have problems uploading files to Canvas please contact your class teacherCANVAS STUDENT GUIDESThe Canvas guides are a repository of instructions about all the features of Canvas. They are anexcellent resource to use if you are having difficulties completing tasks or wish to find out the mostefficient way to navigate all the online tools available for students.There is a list of written student guides with useful screenshots found in the Canvas Community- aswell as video guides. Written Guides https://community.canvaslms.com/docs/DOC-10701 Video Guides guides/videoguide#jive content id StudentsStudents can also Google “Canvas student guides” as they are easily searchable.13

SENTRALSentral is the student management system used by Belmont High School. Sentral enables students andparents to easily access everyday items such as: timetable, class and whole school attendance, absences,school reports and wellbeing overview such as merit awards.Sentral can be accessed directly through the Belmont High School t ‘links’ ‘Student Links’ Student Sentral accessThis will bring up the login page for the Student and Parent Portal. Students use their Department of Educationusername and password to login to SentralThe username is thestudent’sfirstname.lastnameThe password isthe same as theirschool email andcomputer login atschool.e.g. john.smithORjohn.smith24if they have a numberafter their name14

Parents and students can download the Sentral app on their mobile phone. The app can be downloaded free to:android phones: https://play.google.com/store/apps/details?id com.sentral.mobileiPhone and iPad: id1238744022?mt 8Parents will be emailed instructions from the school with relevant login details. If you have difficulty logging in toSentral please contact the school on 4945 0600 or email the school: [email protected] assistance with Sentral login.15

Belmont High School uses a program called "Canvas" to host all its online learning. Canvas is a way to simplify teaching and learning by connecting all the digital tools teachers and students use in one easy place. It is an essential tool as part of the BYOD program operating at BHS.